Planning/Minutes/2012-04-02
From Electromagnetic Field
< Planning
Agenda:
- open tasks
- Internet
- sanitation/toilets
- event coordination
Present:
- Chris
- Artag
- martind
- AlisonW
- Martin/crypt
- Russ
- Mark
- Jasper
Contents |
Open Tasks
Review of last week's TODOs.
- Logo: our designer is busy, need a new one
- Map still in progress, Russ will publish soon
- we now have a license form (£1k fee), will submit
- misc investigations in progress (Internet, event coord, etc)
- misc open tasks carried over
Schedule
- venue license: sign now (depends on other paperwork)
- liability insurance quote: by next 1-2 weeks
- TEN: tbd
- food hygiene certificates: tbd
- any other statutory documents
- need to meet with their security review team 1 month before needed; likely May or June
- ticket presales start before end of June
- mid June/July: full price ticket, "this is what you get"
Internet
- Steve K. mentioned 60Ghz Internet via BlueSquare, emailed them
- NewCo Technology: 2 data centres in the area
- let's try and find FTTC resellers and let's talk to all of them (in parallel to our other leads)
- let's also misc nearby buildings (the "terrestrial" option, as opposed to merely aerial)
- Jasper is at a summer camp, will need an alternate by then
Schedule:
- by end of June: have a good plan in place with firm commitments, reasonable assurances (before we start charging full ticket price)
Sanitation/Toilets
- lots of portaloos available
- best price: £115 per portaloo for entire event, and £200 for emptying of all toilets
- fencing: only price is ~£7 per 3.5m, looking for more quotes atm
Schedule:
- depends on payment procedures
Event Coordination
- Pentabarf seems fine; may blow up in IE though, let's see if that may cause problems
- now preparing CfP
- need a good event brief for Cfb (same as for sponsors)
- later:
- CfP promotion: who to talk to?
- event review & scheduling
Schedule:
- CfP by 30 April
- start picking out highlights as they come in and get commitments
- for ticket sales (~June/July): have a selection of early highlights
- start full event review period ~end of June (flexible)
Next Steps
- Mark: "looking for logo designer" email
- Russ: finish map, publish it
- Russ: who owns: the bridge under the motorways? The land next to the V11? (High elevation, potentially useful for aerial connection.) The land on the far side of the M1?
- TBD: Plan site visits around weather (it may rain this week)
- Jonty: Upload site visit photos
- TBD: Sponsorship packs to be created
- Paul: Follow up Barrel Bikers contact and chase up BMXers
- Jasper / Will-h: Speak to BlueSq about internets
- Mark / Will-h: Book some rooms at a local hotel
- Paul: Set up Google Calendar (or better: wiki page) to maintain planning schedule
- carry over initial dates as provided here
- Martin/crypt: inquire for toilets/fencing: how soon do we need to commit; payment procedures