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Speaker Operations Team

The speaker operations team are here to make sure that your speaking experience is a pleasant one and that each stage runs smoothly.

If you need to contact us for any reason you can get hold of us by:

Phone: 01908 870911

Email: [email address removed]

If neither of these are available, ask at the info tent on site and someone will find us.

Before you present

Please arrive at the green room at least 30 minutes before your scheduled time slot. The green room can be found next to the first aid tent and info desk. If you cannot find it, the info desk will be able to point you in the right direction.

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If you wish to attend the talk right before yours, please let us know earlier in the day so that we know where you are. It will be your responsibility to make sure you are at your stage when the previous speaker finishes.

If we have not heard from you 30 minutes before your talk, we will do our best to find you. If we cannot find you and you miss your speaking slot, you will not get another slot in the schedule.

Presentations

When it is time for you to present, someone from the team will take you to the stage where the AV team will help you to get connected to the projector and PA system if required. The projectors are 1080p with a 16:9 aspect ratio, they can accept DVI, HDMI, MiniDisplayport and USB-C as display outputs; VGA is not supported. The speaker operations team member will ask you a few questions (about whether you are happy to be recorded, how you want to handle questions, etc.). They may read some announcements to the audience and then introduce you. If you prefer to introduce yourself, please let them know.

Each stage is equipped with a projector, screen, a lectern, and a PA system. If you have slides, you may present from your own laptop or use the EMF provided one (Windows, MS Office). If you have any questions about the stage setup or wish to check your slides, audio, or video on the stage beforehand, please let a member of the team know as early as possible. There are no gaps in the schedule, so this would need to take place at the start of the day.

While you are free to use your time slot in any way that you like, we recommend taking Q&A outside of the stage afterwards. This will leave more time for you to present information and allow questions to go to a depth that may not be required by the wider audience.

Please let us know as soon as you can if any of the details that you have given us change between now and EMF, for example length of presentation, your availability, whether or not we may film and upload your presentation.

Workshops

There is no organised pre-signup for workshops at EMF, we intend for the workshops to be handled on a first come first served basis.

If your workshop requires a fee or the sale of materials to participants, you should take care of this at the start of the workshop. You could also pre-sell materials as a method of workshop sign-up. EMF cannot take payment for materials, so you should plan to sell them in cash. Attendees can get cashback from the bar.

If you have requested audio/video capabilities the workshop will be equipped with a 42" screen which can accept DVI, HDMI, MiniDisplayport and USB-C as display outputs; VGA is not supported. If you would like to present material on screen but do not have a laptop, please let the speaker ops team know as early as possible so that we can try to arrange something.

After you present

After you are finished a member of the team should be available to help you get off stage as the next speaker sets up. We have a tight schedule to maintain, so we'd like to avoid overruns.

Questions or Problems

Please contact us if you have any questions or problems with presenting. The sooner we know about a problem, the more likely it is we can solve it, schedule round it, or help.

First Time Speaker?

If you're a first time speaker you are particularly welcome! We'd like to help support you as much as we can. We have a FirstTimeSpeakers guide for those who are new (and those who want to refresh their skills).

If you are a first time speaker, please let us know about any questions or concerns you have, it doesn't matter what they are, we're here to help. If you would like someone to look at your slides for you we would be happy to do that before the event.